Coordinate special events including the annual, signature fundraising event, Mayfaire, the employee giving campaign We Care! We Share!, and Third Party fundraising events.
DUTIES AND RESPONSIBILITIES:
Facilitates all aspects of event planning, with emphasis on the Foundation's signature event, Mayfaire
Solicits sponsorships for Mayfaire,
Solicits contributions for Mayfaire, WCWS and Foundation's Annual Fund
Recruits Volunteers for Mayfaire, WCWS and other events as necessary
Directs and oversees Foundation Fundraising Assistants in support of Foundation events
Plans, facilitates and leads event related committees, including agendas, meeting arrangements, record keeping and correspondence
Directs the development and coordination of collateral materials for events
Develops and organizes timetables for events
Coordinates all event logistics including contracts and agreements, venue access, entertainment details, etc.
Maintains calendar of events
Manages event spreadsheets and other ticket information
Participates in meetings of the Board of Directors and their committees and provides verbal and written reports to the Foundation Board of Directors and the Development & Stewardship Committee of the Board. In coordination with other development staff, designs and provides education and personalized engagement plans for Board members.
Develops budgets for events and monitors income and expenses
Directs development and coordination of event communications and collateral materials
Plans and executes stewardship including thank you letters, phone calls, recognition events
Directs all event wrap up, including reports and final results
Coordinates any third-party fundraising event details with event organizers and determines the Foundation's level of involvement
Organizes and attends check presentations for third party fundraising events
Works with other members of the Development Staff of the Foundation and the System Communications staff to create year-end and other direct mail solicitation letters and supporting materials. Designs donor segmentation plans and analyzes results. Keeps records for year-to-year comparisons and benchmarking of solicitation results.
Identifies prospective donors, evaluates level of interest and capacity and maintains a portfolio of prospects. Creates goals and strategies for individual donor engagement and solicitation.
Prepares goals for Annual Fund component of the Foundation's strategies, monitors progress and analyzes results
Provides donor stewardship in the form of "thank-you" calls and other personal communication with donors. Sends "thank-you" notes as appropriate and signs gift substantiation letters as assigned. In coordination with other fund-raising staff, designs, implements and maintains other donor recognition through donor clubs, recognition societies and static and electronic recognition devices.
Other fund-raising duties as assigned
Demonstrates the ability to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations.
Demonstrates the ability to deal with a variety of people, deal with stressful situations, and handle conflict.
Adheres to dress code.
Completes annual educational requirements.
Maintains regulatory requirements.
Wears identification while on duty.
Maintains confidentiality at all times.
Attends department staff meetings as required within the department.
Reports to work on time and as scheduled; completes work in designated time.
Represents the organization in a positive and professional manner.
Actively participates in performance improvement and continuous quality improvement (CQI) activities.
Coordinates efforts in meeting regulatory compliance, federal, state and local regulations and standards
Communicates and complies with the Benefis Health System Mission, Vision and Values as well as the focus statement of the department.
Complies with Benefis Health System Organization Policies and Procedures.
Complies with Health and Safety Standards and Guidelines.
3-5 years experience in fundraising and special event planning.
Exceptional organizational skills
Excellent written and verbal communication skills
Excellent computer skills with experience with Raiser's Edge a plus
As a not-for-profit community health system, Benefis is driven to provide the highest level of care. We serve nearly 230,000 residents across a 15-county region that is bigger than Connecticut, Massachusetts, New Hampshire and Vermont combined. Benefis is the largest non-governmental employer in the Great Falls area, with more than 3,000 employees.Benefis has 530 licensed beds (that includes 146 beds in long-term care, 71 in assisted living and 20 beds at Peace Hospice of Montana) and partners with over 250 area physicians.Our hospital has been recognized for its exceptional work in quality care by providing a wide range of programs and services to help you live the best life possible. We’re here to help you “Live well.”Benefis Health System came about when two Christian-based hospitals became one. Our founders believed in providing good care to all in need, and trusted that this would be accomplished. The Benefis name was derived using Latin root words: "Bene-" meaning good, and "fis-" for faith and trust. It’s these same root words that make up such terms as ‘beneficial’ and ‘confidence’.Benefis has been a trusted provider of care for more than 125 years. And our name speaks to o...ur commitment: good care one can put faith in.Benefis is consistently ranked among America’s top hospitals by the nation’s leading healthcare ratings organizations for a range of services, including cancer care, joint replacement, stroke treatment, wound care and home health.To learn more about our services, continue looking through our website at WWW.BENEFIS.ORG or call 406.455.5000.