Director, Enterprise HR Technology and Systems
As a member of the UCI HR Partnership for Strategy and Innovation (Partnership), this position is responsible for providing vision, leadership, planning, project coordination and management of all human resources information systems (HRIS), ensuring efficient operations and accurate data analytics and reporting capabilities to meet current and future business needs within the UCI Human Resources (HR) enterprise. The HR enterprise is comprised of three unique business units - medical center, Health Sciences, main campus. The Partnership serves as a strategic center responsible for planning and implementing strategic initiatives across the entire UCI HR enterprise. Members of the Partnership work in close collaboration with all three business units to leverage expertise across the enterprise. This position is responsible for ensuring successful selection, implementation and delivery of HR technology systems and services to users throughout the UCI organization. This position partners with HR and its clients to analyze work process design and flow, improve processes and leverage the return on technological capabilities. This position also builds project plans, ensures adherence to project schedules, maintains a systems orientation and works effectively with peers to set technology priorities and conduct long-term planning. This position also serves as a technical point-of-contact for assigned functional area and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities.
Lead the HR Technology function to provide guidance and support to HR and other interrelated functions. Foster and maintain positive relationships with HRIS constituents, including senior management and the HRIS customer base. Serve as an interface between internal/external customers and any functional team members to ensure effective definition of and delivery of HRIS applications. Provide overall prioritization of work assignments and management of functional team resources and their activities.
Promote proactive approaches using the HRIS to solve business needs/problems while also enhancing the understanding and acceptance of HRIS capabilities. Based on business need, negotiate priorities and support requirements with the IT department, functional staff at the field locations and others as appropriate.
Plan, budget and forecast HRIS needs and applications. Maintain awareness of vendor plans and the potential impact of those plans on current and future HRIS functionality. Review impending business issues that will have a direct impact on the HRIS and provide senior management with an assessment of the HRIS impact, scheduling considerations and other information required for a complete business case.
Provide support to the UCI Partnership and three HR business units in the areas of people metrics, reporting, and advanced and predictive analytics. Create dashboards for leadership that represent key metrics and leading indicators tied too strategic objectives. Support the human resource leadership team to identify business challenges and use data analysis to help influence changes to the operations, process or programs. Periodically communicate findings to leadership via formal presentations or standard management reporting. Serve as the enterprise expert for human capital analytics. Collaborate with subject matter experts across the HR service areas (HRBPs, organizational effectiveness, learning and development, staffing, talent management, diversity, compliance, compensation, benefits, etc.) to promote data governance and stewardship, and to improve overall strategic and operational performance and insight. Work as the key representative to external benchmarks and key surveys supporting the HR function.
Ensure that all emerging requirements are captured and architected in compliance with HR laws, system capabilities, and security infrastructure, and in support of all university goals and priorities. Stay abreast of technological and regulatory changes affecting areas of responsibility, including those relating to healthcare, research, and academics.
Coordinate/oversee effective orientation and training for users of the systems.
Serve as both data steward and data custodian for UCI HR; serve as the UCI representative to system-wide HRIS workgroups or committee.
Manages HRIS vendors (service level agreements, procurement, relationships, metrics, upgrades, etc.) and works in partnership with members of UCI's Office of Information Technology (OIT) at campus and Information Services (IS) at medical center to maximize services.
Build and maintain a strong functional HRIS team throughout the organization through direct report lines of the medical center HR systems team and through close collaboration with system colleagues with the campus and health sciences HR enterprise. As the direct people leader, exercise effective recruiting, training, coaching, team building and succession planning. Prepare and participate in the preparation of staff development plans for each functional associate who is a member of the HRIS team. Assess the skills and skill levels necessary to achieve HRIS work objectives.
Perform other duties as assigned.
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The University of California is one of the largest public university systems in the country, comprising 10 campuses, a combined student body of 238,700 students, 62,400 academics, 135,900 staff members and over 1.6 million living alumni.
Founded in 1965, UCI currently enrolls more than 30,000 undergraduate and graduate students and is home to 1,154 regular rank faculty members and more than 9,700 staff. Consistently ranked among the nation's best universities – 9th among public schools and 39th among all national universities, public or private, in the 2016 US News and World Report rankings – UCI excels in a broad range of fields, garnering national recognition for many schools, departments, and programs. Recent additions include the Department of Pharmaceutical Sciences and programs in public health and nursing science, a recently established School of Education, as well as a new School of Law that graduated its first students in 2012. In 2013-14, extramural funding in support of UCI research exceeded $300 million, and in celebration of its 50th anniversary the university surpassed its $1 billion fundraising goal in support of the campus's continued rise in excellence in the decades ahead.
Located in the heart of Orange County, UCI enjoys the best of what Southern California has to offer: beaches, mountains, deserts, and a broad variety of cultural, entertainment and intellectual activities. At the center of campus, Aldrich Park creates an oasis of serenity from which buildings radiate in a circular pattern, integrating natural open space with modern structure.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.